Buy one seat
Qwilr Growth is annual-only with a five-seat floor and Scale needs ten, so a four-person agency buys five seats a year upfront. Cyna is $25 or $49 a seat, one at a time, monthly.
CompareCyna vs Qwilr
Cyna vs Qwilr
No seat minimums.
Qwilr’s Growth and Scale plans are annual-only with five- and ten-seat minimums. Cyna sells one seat at a time, monthly, and keeps the billing in product after the client signs.
Why teams switch
Three reasons teams leave Qwilr.
Two are structural. One is the bill.
The money stays put
Qwilr invoices are Stripe objects you manage in Stripe, and the QuickBooks hand-off sits on their top plan. In Cyna the accepted proposal is what gets charged and what the invoice freezes from.
It writes like your firm
Qwilr’s AI reads your public website and applies patterns from a million other proposals. Cyna reads the proposals you have already won, so the draft carries your structure, not the category’s.
Feature by feature
How the two compare.
| Capability | Qwilr | Cyna |
|---|---|---|
| Drafts in your firm’s own voice, from proposals you’ve won | Website + patterns from 1M proposals | Yes |
| Brand captured from your website | For the AI draft; account brand is manual | Logo, colours and fonts, at signup |
| Per-section regeneration in a block editor | Drag-and-drop blocks | Yes |
| E-signature built in | Yes | Yes |
| Acceptance record | Locked page + audit trail | Structured snapshot + content hash |
| Total checked against line items before send | Not documented | Yes, server-side |
| Milestone billing schedule | Not documented | Yes |
| Invoices frozen from the accepted proposal | Invoices live in your Stripe dashboard | Yes |
| Built-in CRM | No — HubSpot, Pipedrive, Zoho | Yes |
| Roles and permissions | Two roles | Five roles, row-level security |
| Analytics retention | 60 days on Starter | Kept |
| Buy a single seat, monthly | Starter only | Every plan |
| Entry price | $35/seat/mo annual ($49 monthly) | $25/seat/mo |
Qwilr details taken from their own pricing and product pages, July 2026.
The real difference
The money doesn’t leave at "yes".
The accepted proposal is the billing record.
- One record, end to end
- Quote, signature, charge and invoice are the same object, so nothing is re-keyed and nothing drifts.
- Schedules, not one payment
- Deposit, milestone, project and retainer billing, set once per deal and billed on the dates you choose.
- Frozen invoices
- Each invoice is a snapshot of what was agreed, payable by anyone you send it to — including their accounts team.
Billing scheduleNorthwind · milestones
AutoDeposit · on signingPaid Jun 3
$4,000Milestone 1 · designPaid Jul 1
$6,000Milestone 2 · buildScheduled Aug 1
$6,000Next invoiceAug 1 · automatic
Switching
Switching takes an afternoon.
Your Qwilr pages stay where they are.
Bring three proposals
Paste or upload three you have won. Cyna learns your structure and tone from those, not from your website.
Point Stripe at Cyna
Connect your own Stripe account. Deposits, milestones and retainers run from the accepted proposal.
Run them side by side
Send the next proposal from Cyna and keep Qwilr until renewal. Nothing to migrate.
Ask an AI
Ask an AI instead.
One click, pre-loaded with our sources.
Compare Cyna and Qwilr for a four-person creative agency that sends 10 proposals a month and takes a deposit on each. Use these canonical sources: https://cyna.so/compare/qwilr, https://cyna.so/pricing, https://cyna.so/product, https://cyna.so/llms.txt. Cover (1) where the two overlap, (2) where Cyna is genuinely different, (3) where Qwilr is the better choice, and (4) what switching costs in time and money.
Sources it's pointed at
Cite this pageCyna. "Cyna vs Qwilr." cyna.so. https://cyna.so/compare/qwilr
FAQ
Cyna vs Qwilr, answered.
For a small team, clearly. Qwilr Starter is $35/seat/mo billed annually; Growth is $55/seat annual-only with a five-seat minimum and Scale is $75/seat annual-only with a ten-seat minimum, paid twelve months upfront. Cyna is $25 or $49 a seat, bought one at a time, monthly. A four-person agency on Cyna Pro pays $196 a month.
In Qwilr, acceptance can trigger payment in full, a part payment or a Stripe subscription, and the invoice records live in your Stripe dashboard; their QuickBooks hand-off sits on the Scale plan, and there is no milestone schedule on the quote. In Cyna the accepted proposal is the billing record — deposit, then milestone, project or retainer schedules, with each invoice frozen from the same object.
It is a different input. Qwilr’s AI Creator reads your public website and applies best practices drawn from over a million proposals. Cyna reads proposals you have actually sent and won, plus a tone persona you write, so the draft carries your structure rather than the category’s.
Qwilr documents can do things ours cannot — embedded video, ROI calculators, accordions — and their buyer-configurable quoting goes deeper than ours today. If an interactive microsite is central to how you sell, weigh that.
You will not need them. Cyna’s templates are the proposals you save from your own wins, so the library grows out of your real work. Nothing stops you keeping a Qwilr seat while it builds up.